Sharing Power BI reports shouldn't be this hard.
Trusted by top-class brands across the world
A simple way to share Power BI reports with people outside your company.
You build the reports in Power BI. DataTako gives your clients a branded portal where they can log in and see them. No Microsoft accounts, no per-person licenses.
Build reports
Keep building dashboards in Power BI exactly the way you do today.
Hosts & brands the portal
We secure the reports, handle logins, and serve them on your domain with your branding.
Log in & view
They open your URL, sign in once, and see only the reports meant for them.
What you get Admin side
- ✓One admin panel to manage everything
- ✓Pull reports from your Power BI workspace
- ✓Invite clients by email, in bulk if needed
- ✓Brand the whole portal as your own
- ✓See who logged in and what they viewed
What your clients see Viewer side
- ✓Your URL (for example, reports.acme.com)
- ✓Your logo, your colors, your wording
- ✓A simple email-and-password login (or SSO)
- ✓Their reports, and nothing else
- ✓No Microsoft or DataTako branding anywhere
From Power BI to a branded client portal, in 4 steps
Setup is something you do once. Day-to-day, you just build reports in Power BI and assign them to clients.
Connect your Power BI workspace
Link the Power BI workspace where you build reports. DataTako reads what’s needed to display them. Nothing leaves Power BI.
Add your clients
Invite your clients by email. They sign in to your portal. No Microsoft account needed, no Power BI license required.
Decide who sees what
Drag reports onto the clients (or groups of clients) who should see them. Each viewer only sees the data they’re allowed to see.
Share your branded portal
Your clients open your portal at your URL, with your branding. They never see DataTako or Microsoft anywhere.
Hear from our customers
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Use cases across BI, finance, marketing and beyond
DataTako customers run client-facing analytics portals, internal reporting hubs and embedded BI inside their own products.
BI agencies
Deliver client-facing Power BI portals at a per-client cost instead of per-viewer.
For BI agencies →Marketing agencies
Branded marketing dashboards for SEO, paid, social, GA and CRM data, per client.
For marketing agencies →HR & recruitment
Workforce analytics and recruitment dashboards shared securely with clients.
For HR & recruitment →Financial services
Compliance-grade reporting for accountants and financial advisers with RLS.
For financial services →Cybersecurity firms
Real-time security and threat dashboards delivered to client teams.
For cybersecurity →Resources and insights
Got a question? We’ve got the answers.
Can I fully brand the portal for my clients or internal teams?
Yes! you can customize domains, logos, color themes, email styling, login pages, and more to deliver a seamless white-label experience.
Do I need to recreate and redeploy my reports?
Absolutely not. DataTako connects to your environment and is able to embed your existing Power BI reports and dashboards.
Are there limitations on the number of reports a user can view?
No. There are no limitations, you can share as many reports as you would like to.
Is our data secure?
Absolutely, your data security and privacy are paramount to us. Datatako ensures that your data remains confidential and secure. When you share reports, they are embedded through the software, meaning we do not have access to the underlying data. Your sensitive information is safeguarded, allowing you to share insights confidently and securely.
How does DataTako reduce Power BI licensing costs?
By using the ‘App owns data’ method with Power BI Embedded, DataTako enables unlimited viewers without individual Pro licenses. You only pay for capacity, not per user.
Do I need to have a Fabric capacity to get started?
No, you can start without a Fabric capacity. This is because Microsoft offers so called 'trial tokens' before you need to commit to a Fabric Capacity, based on usage this can be used for many months. Good to know; DataTako works with any Fabric/Embedded capacity, even an F2 SKU.
How does row-level security work?
DataTako leverages Power BI's native row-level security (RLS). Each user is mapped to their data scope at the dataset level, ensuring they only see the data they are authorized to access. This is enforced automatically every time a report loads.
Do my users need a Power BI license?
No. DataTako uses Power BI Embedded capacity, so your external users can view and interact with reports without needing their own Power BI Pro or Premium license.