Distribute Power BI reports to customers vendors suppliers internal teams anyone
Fully white-label portal: domain, branding, emails, login
Secure, scalable access for thousands of users
Built on Power BI Embedded & Microsoft Fabric
Fully customizable white label solution
The easiest way to share Power BI dashboards securely
DataTako plugs into your existing Power BI environment and lets you share dashboards with colleagues and clients, no guest accounts or Power BI licenses required.
Used by
Turn your dashboards into a professional, hosted analytics product for your clients. Go from a one-time-sales to a recurring business model.
Offer reports through a fully white-labeled portal under your own brand, reduce Power BI licensing costs, and scale your client base without increasing management overhead.
Share insights with large user groups in a cost-effective and scalable way.
Easily deploy separate portals for your clients without having to purchase Pro licenses for each user.
Embed or host Power BI reports as a seamless part of your own product or portal.
Manage users, roles, and customers centrally, support multi-tenant setups, and deliver a fully branded analytics experience that scales with your organization.
Reports shared
Report viewers reached
Countries
Customers
Trusted by teams across the globe
Centralized reporting platform
Share externally without guest accounts (and without per-viewer licenses)
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Every new user needs a Power BI license
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External users require guest accounts and tenant management
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Branding disappears behind Microsoft UI
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Managing access across many customers becomes unmanageable
DataTako removes these limitations without changing how you build reports.
Whitelabel end-to-end
Give your users a fully branded experience. With custom domains, logos, and styling, DataTako lets internal teams, client-facing agencies, and insight providers present Power BI reports under their own identity.
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Customize color theme and structure
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Use your own domain and email
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Customize login page and options
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DataTako is available in 5 languages
Roll out custom sub-organisations in minutes
Roll out separate environments for your clients or teams. Share workspace(s) with sub organisations, apply their own whitelabeling, domains, users and configuration.
No separate Power BI tenants, no complex setups, and no repeated configuration. Launch new environments in minutes using the same reports, data models and security structure behind the scenes.
Built on Microsoft technology
Datatako is powered by Microsoft Fabric and Power BI Embedded, giving you the official, Microsoft-approved way to share dashboards securely. Your data never leaves your Power BI environment, and every viewer accesses reports through a fully compliant setup, no extra licenses, no guest accounts, no risks.
DataTako works with any Fabric or embedded capacity, even an F2 SKU.
Share with anyone, external, internal, no license needed
More than just sharing
Start sharing your reports in minutes
A quick setup
Create your own white-labeled reporting portal—no long setup phase, start sharing reports the very same day!
Create your portal
Register your account and link your PowerBI Workspace.
Share reports
Invite your users, add them to user groups and reports, and let the sharing begin.
Configure DataTako
Sync your reports, set up your custom domain, and add some flashy white-labeling!
Embed & share your Power BI reports with anyone in the world
Start today! Enjoy a 30-day trial, experience all features DataTako has to offer now.
- Free 30 day-trial
- Share with unlimited users
- Fully white-label portal
Customer Testimonials
Listen to the voices that trust us
Discover how our customers use DataTako to share insights, improve decision making, and create lasting impact across their organizations and clients.
Popular questions
Common concerns
Find the answers to frequently asked questions below.
No, you can start without a Fabric capacity. This is because Microsoft offers so called 'trial tokens' before you need to commit to a Fabric Capacity, based on usage this can be used for many months.
Good to know; DataTako works with any Fabric/Embedded capacity, even an F2 SKU.
By using the ‘App owns data’ method with Power BI Embedded, DataTako enables unlimited viewers without individual Pro licenses. You only pay for capacity, not per user.
Absolutely, your data security and privacy are paramount to us. Datatako ensures that your data remains confidential and secure. When you share reports, they are embedded through the software, meaning we do not have access to the underlying data. Your sensitive information is safeguarded, allowing you to share insights confidently and securely.
No. There are no limitations, you can share as many reports as you would like to.
Absolutely not. DataTako connects to your environment and is able to embed your existing Power BI reports and dashboards.
Yes! DataTako offers a free 30-day trial so you can explore all features risk-free
Yes! you can customize domains, logos, color themes, email styling, login pages, and more to deliver a seamless white-label experience.
When reports are viewed through Power BI Embedded (DataTako) or directly in the Power BI Service (app.powerbi.com), the load on Fabric capacity is essentially the same. A report generates the same type of queries and processing regardless of how it is accessed.
So DataTako does not introduce additional or different load compared to viewing in the Power BI Service. The determining factors for usage are report activity (queries, filters, visuals) and refresh processes, not the integration itself.
Flexible Pricing
Get started. Choose your setup
Fabric
Integrate DataTako directly with your Power BI tenant and experience the combined strength of Microsoft Fabric and DataTako’s powerful distribution platform.
Hosted by DataTako
Let us do the heavy lifting. With DataTako fully hosted, you don’t need your own Power BI tenant. We provide the complete, ready-to-go environment so you can start sharing insights instantly.
Read more on the hosted by DataTako and fabric differences here.
Need some help to decide what fits best based on your unique organisation? We're more than happy to provide you with tailored advise.
Hosted by DataTako
For smaller teams with a limited amount of users
• Dedicated Power BI workspace
• Managed Power BI capacity
• Distribute PBI reports
• Distribute PBI dashboards
• Distribute paginated reports
• Bookmarks
• Embed in other applications
• User-enabled data refresh
• Power BI query parameters & RLS
• Full whitelabel options
• Microsoft MFA and Single Sign-On (SSO)
• Multi-dataset semantic models
• Scheduled emails
• Advanced analytics
• Tenant switching
Pay per user
For smaller teams with a limited amount of users
• Distribute PBI reports
• Distribute PBI dashboards
• Bookmarks
• Embed in other applications
• User-enabled data refresh
• Power BI query parameters & RLS
• Full whitelabel options
• Microsoft MFA and Single Sign-On (SSO)
• Multi-dataset semantic models
• Scheduled emails
• Advanced analytics
• Tenant switching
Starter
For teams with up to 100 users
• Distribute PBI reports
• Distribute PBI dashboards
• Distribute paginated reports
• Bookmarks
• Embed in other applications
• User-enabled data refresh
• Power BI query parameters & RLS
• Full whitelabel options
• Microsoft MFA and Single Sign-On (SSO)
• Multi-dataset semantic models
• Scheduled emails
• Advanced analytics
• Tenant switching
This plan requires your own Fabric capacity. Works with any capacity (even F2 SKU).
Professional
For teams with up to 200 users
• Distribute PBI reports
• Distribute PBI dashboards
• Distribute paginated reports
• Bookmarks
• Embed in other applications
• User-enabled data refresh
• Power BI query parameters & RLS
• Full whitelabel options
• Microsoft MFA and Single Sign-On (SSO)
• Multi-dataset semantic models
• Scheduled emails
• Advanced analytics
• Tenant switching
This plan requires your own Fabric capacity. Works with any capacity (even F2 SKU).
Choose the plan that fits your needs, not your features. Every plan gives you the full power of DataTako.
Latest news
Our latest news
Why sharing dashboards becomes a headache as your service business grows
You want to give your clients insight, not just services. Dashboards become part of your offering. Clients love it. It adds value. It differentiates you, and it also reduces client questions about whatever you’re working on. It starts small. A few clients. A few users. Then it turns into license…
Power BI Embed Explained: A Powerful, Scalable Way to Share Analytics with Datatako (2026 Guide)
Introduction: Why Power BI Embed Matters for Modern Data Platforms In today’s data-driven organizations, analytics is no longer limited to internal dashboards. Customers, partners, and external stakeholders expect secure, interactive, and real-time insights embedded directly into websites, SaaS platforms, and portals. This is where Power BI embed becomes a strategic…
Microsoft Fabric Capacity Explained: A Powerful Guide for Professionals (2026)
Introduction to Microsoft Fabric Capacity Microsoft Fabric is a unified analytics platform designed for professionals who manage data engineering, data science, real-time analytics, and business intelligence at scale. At the core of this platform lies Microsoft Fabric capacity, a shared compute model that determines how workloads run, scale, and perform.…
Start today
Ready to start using your own BI portal?
Start today! Enjoy a 30-day trial, experience all features DataTako has to offer now.
With DataTako we quickly saw the benefits. It was easy to test, low risk, and within just an hour we knew this was a far better and more sustainable alternative for our business, making it simple to share clear reports with many different customers.
Patrick Pelsma Owner