Which DataTako plan should I choose?
DataTako offers a Hosted by DataTako and a Connect your own Power BI environment approach. Based on your team size, preferences and future plans one plan might fit better than the other. Find out below what both options have to offer and which one fits best.
Hosted by DataTako
Best for lean teams & quick roll-outs
Ideal when…
- You’ll share reports with fewer than 30 users.
- You don’t have a Power BI tenant today.
- You want to be live in a few minutes without administrative rights for a Power BI connection to your own tenant.
What you get
- A ready‑made Power BI Pro account — no Microsoft admin work.
- Publishing, versioning and sharing directly with your DataTako provided Power BI account.
- Automatic upgrades, backups and security hardening.
- No configuration or Azure administrative rights required.
Key benefits
- Zero infrastructure to maintain.
- Predictable per‑user pricing.
- Perfect for pilots, startups or individual departments.
Typical scenario
A marketing team of 8 needs dashboards for campaign ROI and wants to invite execs—total <30 viewers. They pick Hosted and are sharing insights the same afternoon.
Connect your own Power BI environment
Best for lager organisations & long-term scale
Ideal when…
- You’ll share reports with 20+ users today or expect rapid growth.
- You already have—or plan to buy—a Microsoft Fabric Capacity.
- You must meet internal compliance or residency rules.
What you get
- Seamless handshake between DataTako and your tenant (OAuth‑based).
- Support for deployment pipelines and Fabric capacities.
- Keep all datasets in your tenant; DataTako stores only metadata.
- Usage and cost analytics surfaced inside DataTako.
Key benefits
- Unlimited viewers — pay Microsoft once, share freely via DataTako.
- Keep data and artifacts in your tenant for full governance control.
- Ready for advanced Fabric features (lakehouses, DirectLake, etc.).
Typical scenario
A manufacturer rolls out 35 operational dashboards to 75 frontline managers. They have a large setup of reports, pipelines and other features already in place in their own Power BI environment.
Decision quick-guide
| Question | Choose Hosted if… | Choose Own Tenant if… |
|---|---|---|
| Users in the next year | < 30 | ≥ 30 or unpredictable growth |
| Up‑front setup effort | Turnkey — live in a few hours | Comfortable configuring Azure AD / Fabric |
| Long‑term budget style | Prefer simple per‑user fee | Prefer shared capacity + unlimited viewers |
| External client sharing | Reports stay inside your organisation | Need own‑domain links for partners or customers |
| Compliance & residency | Standard SaaS policies are fine | Must keep everything inside your tenant |
| Long‑term budget style | Prefer simple per‑user fee | Prefer own capacity + unlimited viewers |
Help Center
Questions? Answers.
Quick answers to questions you may have. Can't find what you're looking for? Hit us up with the live chat button at the bottom left of the page!
Yes, you can try us for free for 30 days. Additionally, if you want, we'll provide you with a free 30-minute onboarding call to get you up and running.
Yes you can! Just be aware that you need to move all your reports and gateway settings to your own Power BI environment to ensure a seamless transition when switching.
No. You can begin with a PPU license and switch to a capacity later. Microsoft offers some kind of 'embed trial tokens' that might depending on usage and size might last many months.
Hosted workspaces inherit Power BI's SOC 2 & ISO 27001 controls. Own‑tenant connections respect your existing Conditional Access, MFA and information‑protection labels.
Both plans include email + chat. Enterprise SLA‑based support is available only on “Connect Your Own Tenant”.